Export Quotation Template for Indian Manufacturers

EXPORT QUOTATION ──────────────────────────────────────────────── Quotation Ref : [Your Ref Number] Date : [Date] Valid Until : [30 days from date] ──────────────────────────────────────────────── FROM (EXPORTER) Company : [Your Company Name] Address : [Full Address] City, Country : [City], India GSTIN : [Your GSTIN] IEC Code : [Your IEC] Email : [Email] Phone / WA : [Phone] TO (BUYER) Company : [Buyer Company Name] Address : [Buyer Address] Country : [Country] Contact : [Name, Email] ──────────────────────────────────────────────── PRODUCT DETAILS ──────────────────────────────────────────────── Description : [Product Name and Specification] HS Code : [8-digit HS Code] Drawing Ref : [Drawing Number, if applicable] Material : [Material Grade / Specification] Standard : [ASTM / EN / IS standard, if applicable] QUANTITY : [X] [pieces / kg / sets / MT] UNIT PRICE : USD [X] per [unit] — FOB [Indian Port] TOTAL VALUE : USD [X] DELIVERY : [X] working days from order confirmation and advance receipt PORT OF LOADING: [Nhava Sheva / Mundra / Chennai / other] PAYMENT TERMS : [T/T 30% advance, 70% against shipping documents / LC at sight / other] PACKING : [Standard export packing / per buyer specification] ──────────────────────────────────────────────── DOCUMENTS PROVIDED ✓ Commercial Invoice (3 copies) ✓ Packing List ✓ Bill of Lading ✓ Certificate of Origin — [Chamber of Commerce / DGFT Form A] [✓ Material Test Certificate / Mill Certificate] [✓ Inspection Certificate — [agency name]] [✓ Phytosanitary Certificate — if applicable] [✓ FORM E / GSP Certificate — for preferential tariff] QUALITY CERTIFICATION [ISO 9001:2015 / other] — Certificate Number: [X] TERMS & CONDITIONS • Prices are FOB [Port Name], India. Freight, insurance, and import duties are buyer's responsibility. • Order subject to review and acceptance. • Force majeure clause applies for delivery delays due to port closures, customs delays, or acts of god. • Disputes subject to [Arbitration in India / buyer's jurisdiction as agreed]. Please issue your Purchase Order referencing this quotation number to proceed. [Authorized Signatory] [Your Name] | [Designation] [Company Name]

Subject: Re: Quotation [Ref No] for [Product] — Any Questions? Dear [Buyer Name], I wanted to follow up on the export quotation we sent on [date] for [Product Name]. Have you had a chance to review it? We are happy to: • Adjust specifications if your requirement has changed • Provide samples before full order commitment • Discuss payment terms if our standard terms need modification • Provide additional certifications or test reports if required Our quotation is valid until [date]. We can confirm production scheduling and a firm delivery date once we receive your purchase order. Please feel free to call or message on WhatsApp: [+91 XXXXX XXXXX] Best regards, [Your Name] [Company] | [City], India [Website]